W3 - Work Permit Renewal Form
W3 - Work Permit Renewal Form
Use this form:
When you wish to apply for the renewal of a work permit by the Work Permit Board for working in Grand Cayman
Submission requirements (see checklist):
In submitting this form you should enclose the following (where applicable):
- All Applications and supporting forms to the application should be printed on regular size, plain, white paper and duly completed.
- Coloured paper, stock card, letterhead, or parchment/transfer papers are all unacceptable.
- All forms should be submitted in the correct format which includes the title pages and immigration logos.
- Forms should be in the correct page number order and there should be no missing pages
The employer must provide a letter addressed to the Secretary of the Work Permit Board setting out the reasons for continuing to need to employ the employee and providing any other information that might assist the Board in reaching its decision.
At the time of submitting your application, the following fees must be paid:
- non-refundable administrative filing fee
- work permit grant fee for the appropriate employment category
- dependant fee
- repatriation fee for prospective employee and each dependant, if any
Before submitting a work permit application the prospective employer must, unless exempted to do so by the Governor-in-Cabinet or the Board, advertise the position in a local newspaper to ascertain the availability of a Caymanian, the spouse of a Caymanian, the holder of a Residency & Employment Rights Certificate, or a person already legally and ordinarily resident in the Islands. The advertisement must appear in a local newspaper for at least two issues for two consecutive weeks. All responses received from persons in these categories must be forwarded to the Board with the work permit application along with copies of their CVs. A full-page copy of each advertisement (showing the date) must also be provided. Advertisements are valid for 3 months from this date. A base salary or a salary range must be stated in the advertisement along with the benefits being offered. It should be noted that the Board has no power to consider a work permit application unless and until this requirement concerning advertising the position has been complied with.
Advertising is not required if the employee is to be employed as:
- a labourer (including carpenter's helpers and mason's helpers)
- a farm worker
- a janitorial worker
- a gardener/landscaper
- a domestic helper
- a handyman
- a food and beverage server (full-time only: positions for part-time servers must be advertised) or;
is otherwise exempted by prior approval from the Work Permit Board under Regulation 4(2) of the Immigration Regulations.
The advertisement must contain the following information:
- a full and accurate description of the job to be filled;
- a full and accurate description of the qualifications the employer considers are necessary for carrying out the job and the reason for requiring those qualifications;
- the number of years’ experience required; and
- the name and address of the employer or agency.
Attach the resumes of all Caymanian applicants. In the Employer section of the application, include the National Workforce Development Agency (NWDA) Job ID Number(s). For each referral, explain why the Caymanian(s) was not hired for the position.
Further information can be obtained at the NWDA website: www.nwda.gov.ky
Provide certified copies of newly acquired educational certificates/diplomas/ degrees.
A certified and signed police clearance certificate with respect to the employee and their dependent spouse, if applicable, from their home district or last place of residence and issued within six months preceding the date of application.
Unless the employee has submitted a medical questionnaire in the three years immediately preceding your application for the renewal of a work permit, one must now be provided. Part 1 must be completed by the employee; Part 2 must be completed by their physician and should bear his/her signature and seal or stamp. The original lab report showing the HIV/VDRL test results must also be provided. The HIV/VDRL tests must be taken within the six months preceding your application for the renewal of a work permit.
Medical Questionnaires are also required for an accompanying spouse and any children over the age of eighteen. Medical questionnaires should also be less than three years old preceding the application date.
Note: Prospective workers from the following regions will be required to re-take the HIV/VDRL tests once in the Cayman Islands: Jamaica, Haiti, Dominican Republic, Honduras and Nicaragua.
One full face photograph (passport size):
- Print name and date of birth on the back of the photograph.
- The photograph must be in colour and taken within the past 12 months, full face (shoulders and above), with no head covering.
- The photograph must a have a white background.
- The photograph size should be between 45mm by 35mm (1.77 inches by 1.38 inches) and 63mm by 50mm (2.5 inches by 2 inches).
- The photograph should be un-mounted and printed on normal photographic paper.
- The photograph resolution must be at least 800 dots per square inch. Blurred photographs will not be accepted.
- Stick-on labels will not be accepted.
Please provide a certified copy of Cuban Visa.
Where the Trade & Business Licence has expired, a copy of the receipt of payment for the renewal from employer is needed.
Where the employer is licenced by another body other than the Trade & Business Licencing Board, proof of current licence or copy of the receipt of payment for the renewal is required.
If adding for the first time, a spouse or a child on the work permit renewal application form, the relationship to the employee must be proved by submitting marriage licence & birth certificates as appropriate.
Please provide a letter from a private school/university confirming acceptance/ attendance for your child. If your child is over eighteen years old, the conformation/attendance letter must be submitted annually from tertiary school.
A person who- :
- Is married to a worker,
- Is married to a person employed by the Government of the Islands
- Is married to a person employed by the Government of the United Kingdom, in the Islands
- Is married to a person employed by any statutory authority or Government owned company, the employees of which are by law not required to hold work permits
- Is married to a person who is working by operation of law under section 49(2) or 52A(12), or with the permission granted under subsections(4) and (8), and whose right to work in the Islands will expire before that of his spouse
- whose marriage is in opinion of the Board or the Chief Immigration Officer not a marriage of convenience,
- who is not living apart from his spouse under a decree of a competent court or under a deed of separation
- who has not lived apart from his spouse for an aggregate period of three months out of the twelve months immediately preceding the application for the grant in circumstances which, in the opinion of the Board or the Chief Immigration Officer, have led it to conclude that the marriage has broken down.
may apply for a grant or renewal of a work permit. The period granted may not exceed that of the spouse’s work permit or any renewal thereof or his employment as aforesaid or of the period for which his spouse is working by operation of law or under permission granted under subsection (4) or (8).
Persons working in the Islands for more than 9 months must have a pension plan in accordance with the National Pensions Law. Regardless if an employee switches employers after a year, the 9 month period does not start over because of a new employer.
According to the National Pensions Law, Section 25:
(1) Subject to subsection (2), all employees between 18 and 60 shall be members of a pension plan.
(2) A plan is not required for employees who do not have Caymanian status or are not permanent residents and who -
- Have been working in the Islands for a continuous period of 9 months or less; or
- Are employed to do housework in private residences (Domestics only, but does not include Nannies)
(3) All self-employed persons must be covered
(4) If you have more than one employer, all must contribute to a plan.
Prior to arrival in the Islands, a prospective employee whose first language is not English is required to take the overseas English language testing (ELT). This testing requirement is envisioned to be more accommodating and convenient as it will enable persons to make appointments and sit tests in his/her own country prior to travelling to the Cayman Islands.
Further details may be found on the English Language Testing page.
All supporting documents that are not in English must be accompanied by an official translation that has been done by a translator who has been approved by the Department of Immigration. Please note that the original foreign language document and the original translation must be submitted with the application. For further information on translation requirements please see the document “Translation Services – Policies and Guidelines.”Additional supporting documentation is required if the prospective employee is to be employed in the following employment sectors/positions:
- Hospitality Industry
- Professional/Managerial Positions
- In the case of health practitioners/nurses etc., please provide a certified copy of their licence to practice by the Health Practitioners Board
- In the case of acupuncturists/chiropractors etc, please provide a certified copy of their licence to practice by the Council of Professions allied with Medicine (CPAM)
- In the case of teachers, please provide a certified copy of their licencing from the Educational Council
- In the case of professionals within the financial services industry whose positions are regulated by the Cayman Islands Monetary Authority (CIMA), please provide proof of such from the CIMA.
- Skilled/Supervisory Positions
- Construction Industry
- Plumbers: Please provide a copy of the employee's current licence from the Water Authority authorising them to operate as a plumber.
- Electrical Engineer/Master Electrician/Electrician/Wireman/Lineman: Please provide a copy of the employee's current licence from the Electrical Board of Examiners authorising them to operate in the designated occupation. The employer must also provide the ratio of electricians to electrical helpers employed within the company.
- Janitorial & Gardening Services
- Entertainment Industry
- Musical Entertainer
- Provide demo tape, CD, or DVD of show to be performed.
- Provide written approval from the Cayman Music Association.
- Theatrical/ Stage Show Entertainer
- Provide demo tape, CD, or DVD of show to be performed.
- Provide written approval from the Cayman National Cultural Association (CNCF).
- Liquor Licence
- Event Advertising
- Security Officer
- Employment Agency
If the employee is to be employed as a diver, a copy of their PADI/NAUI certification must be provided.
Notarized copies of the employee's professional qualifications must be provided.
Please provide notarized copies of the employee's qualifications and details of the skills they possess that are relevant and required for the position for which they are being employed.
Please provide a copy of Immigration Form A (or a list of clients including addresses and telephone numbers) and copies of signed contracts, from employer, redacted where appropriate. In addition, building permits for all on-going construction projects and those to be undertaken may be submitted to supplement the application (if available).
Please provide copies of signed contracts/agreements for provision of gardening or janitorial services that are in operation at the time of application or are to be undertaken. Alternatively, please complete Form A, listing the clients and contact details of persons to whom you provide service.
Provide written approval from the Cayman Music Association.
Provide written approval for the event, if applicable.
Provide reasonable size samples of advertising materials (e.g. flyers).
Copy of licence from the Royal Cayman Islands Police (RCIP).
Please provide approval from Veterinary Board.
Proof of past and future employment for the applicant.
Please provide notarized copy of certification from the Department of Agriculture recognising the employer as a bona fide farmer.
Please provide a notarized copy of the employee's licence from the Public Transport Board for the appropriate category of vehicle.
Where the prospective employee is to care for the elderly or infirm, a supporting letter from a medical doctor should be provided which gives details of their medical condition.Where caring for a child/children the birth certificates of the child/children being cared for must be provided, unless these documents were previously provided.
Provide Proof of Employment via an Employment/Job letter stating occupation and salary.
If Self employed, provide an Employment Letter stating occupation and salary, together with a copy of current Trade and Business Licence and proof of pay, for example an original pay slip or bank statements.
Send the completed application to:The Secretary to the Work Permit Board
P.O. Box 1098
Grand Cayman, KY1-1102
The Secretary to the Cayman Brac and Little Cayman Immigration Board
PO Box 240
Cayman Brac, KY2-2101
- What happens next?
- If the application is approved, a letter will be sent to you notifying you of the decision and setting out the terms and conditions upon which you may work.
- Provided that the renewal application was submitted prior to the expiry of the existing work permit the worker may continue to work until the outcome of the renewal application, or, if it was refused, the outcome of any subsequent appeal to the Immigration Appeals Tribunal.